The people file, finally in one place
Every employee gets one record that holds the contract, the certificates, the training history, the assigned vehicle and the badge history — and warns you before anything expires. It runs standalone, or syncs from the HR system you already have.
One record per person
Photo, contact details, hire date, department, position and manager — with contracts, certifications, documents and leave brought together in the same employee record.
Nothing expires unnoticed
A renewals view watches contracts, certifications, trainings, documents and probation periods, and lists what runs out in the next 30, 60, 90 or 180 days.
Departments & org chart
Departments and positions with reporting lines, drawn as a live organization chart. Every move is written to a position history you can read back.
Training matrix
Build a training catalogue, assign it to people, and read the matrix that shows who has had what — and who is overdue.
Leave management
Leave types with entitlements and balances, requests and approvals, and a calendar view. Existing leave can be imported from your HR system rather than re-keyed.
Attendance
Shift analytics with overtime approval queues and warnings for late arrivals and missing swipes — the exceptions surfaced instead of buried.
Worktime analysis
Turn badge readers into real hours: time on site, time in production and time in the cleanroom, per person per day, reconstructed from the door events you already collect.
Fleet management
The vehicle register with its driver, inspections, insurance and rental due-date alerts, and a document vault you can open from the same screen.
Field nonconformities
Anyone can photograph a hazard or a housekeeping problem anywhere on site and file it as a tracked record — from the phone, before they walk on.
Everything about one person, on one screen
Open an employee and you get the whole picture rather than a name and a phone number — including the things normally scattered across other departments' systems.
- Contracts, certifications and documents — with start and end dates, so the renewals view has something real to watch
- What they hold — assigned vehicles, IT hardware, software licences and past transfers, pulled from the modules that own them
- What they did — badge history from the door readers, plus the activity of their linked app account across the whole system
- Assignment history — a position history that records every department, title and manager change
- Their login, linked — the employee record and the app user are connected, so permissions, shortcuts and notifications know who is who
Hours on site, hours on the line
Your existing time and access-control systems already record when people arrive and which areas they enter. Prodex turns those movements into usable daily working time per person, and flags records that are missing or inconsistent.
- Zones that nest — the cleanroom sits inside production, production sits inside the site, so time is counted once at the right level
- Shared readers handled correctly — where one reader serves both entry and exit, the movement is interpreted from its context
- No runaway sessions — an open session is closed at the last recorded movement, so implausible working times never reach the reports
- Inconsistent records are flagged — movements that cannot be matched to an employee are listed separately rather than quietly dropped
- Tunable per site — door names and the idle threshold are configuration, not code, so a different building does not need a different build
Track competencies and their validity
Certificates expire quietly. The training matrix shows coverage at a glance, and the renewals view turns approaching expiry dates into a short list somebody can act on this week.
- A catalogue, not a folder — trainings defined once, then assigned to people or whole departments
- The matrix — who has completed what, where the holes are, and which records are past their validity
- One radar for five kinds of expiry — contracts, certifications, trainings, documents and probation periods in a single window
- Evidence attached — the certificate document sits on the employee record, ready to show
Vehicle and fleet management
The vehicle register lives beside the people who drive them, so an assignment, an expiring insurance policy and the employee's file are never three different conversations.
- Assigned to a person — and visible on that employee's record, with the handover history behind it
- Inspections logged — with what was found, not just that it happened
- Due dates that warn you — insurance, inspection and rental end dates surface as alerts before they lapse
- Documents in one vault — licences, policies and contracts uploaded and viewable in place
Standalone, or fed by your HR system
Prodex HR is complete on its own. Where an HR or payroll system already holds the master data, Prodex syncs from it on a schedule instead of asking anyone to type the same person in twice.
Scheduled sync
People, departments, positions and leave imported on a timer, matched on employee number. Records you maintain by hand are never overwritten.
Linked to the shop floor
The same employee record authenticates a badge at the kiosk, signs off a maintenance job and owns a downtime entry — one identity across the plant.
Scoped by permission
Each HR page is a separate permission. Line managers can be given the org chart and trainings without ever seeing contracts or leave.
See it with your own headcount
Bring a department and a handful of certificates — we will show you the record, the matrix and the renewals list built from them in a 30-minute call.